1. ICAA Commitment to Your Privacy
The ICAA respects the privacy and personal information of the users of the Website, Digital Archive, and Content. The ICAA and MFAH will not share information you provide with third-parties not owned, operated, or controlled by the MFAH unless disclosure is required by law or you elect to permit the ICAA of MFAH to share such information with third parties when you register for an ICAA Account. ICAA and MFAH retain the information collected from you for their records; however, your username and password will not be shared with any third parties except with third-party vendors assisting the ICAA with the operation of the Website, as set forth in Section V, or in the event that disclosure is required by law.
2. The Information Collected by the ICAA
When you access the Digital Archive or register for an ICAA Account, the ICAA collects identifiable and/or non-personally identifiable information that may be used to, among other things, assist its visitors with the use of the Website and Digital Archive, track the usage of the Digital Archive, and protect the copyrights of Digital Archive materials. The information ICAA and MFAH collect depends on how you interact with the Website, Digital Archive, and/or Content. The ICAA does not collect personally identifiable information about users unless it is specifically requested and provided.
A. Information ICAA and MFAH Collect Automatically
Non-Personally Identifiable Information Collected from All Users
Non-Personally Identifiable Information Collected from ICAA Account Holders
In addition to the information collected automatically from users who do not register for an ICAA Account, ICAA and MFAH may collect additional non-personally identifiable information from ICAA Account holders, which may include the frequency of your visits to certain pages, frequency of downloads, and the IP address and location from which you access the Website, Digital Archive, and the Content.
The ICAA may also compile and provide aggregate statistics about its visitors and users, traffic patterns, and related institutional information to third parties, but these statistics will not include personally identifying information.
B. Information you Provide Directly
Archive Account Registration (Creating an Account)
If you wish to print or download material from the Digital Archive, you must first register for an account (an “ICAA Account”) through the Website and acknowledge the ICAA’s Terms and Conditions of Use. In addition to the non-personally identifiable information collected automatically, ICAA and MFAH collect personally identifiable information when you register for an ICAA Account. This personally identifiable information may include: your name, user-name, password, name of institution represented (if applicable), email address, and the purpose of your visit. Following your registration, and from time to time while your ICAA Account is active, ICAA and MFAH may periodically request additional personally identifiable information to verify your ownership of the ICAA Account.
Making a Donation or Purchase of Materials (online or on-site)
Emailing the ICAA
If you email the ICAA, your message and email address may be saved by the ICAA. Any message, material, business information, ideas, concepts, or other information sent to the ICAA by email will be treated as non-confidential and non-proprietary.
3. Sharing the Information ICAA and MFAH Collect
The ICAA or MFAH may share the information collected from you with service providers or MFAH departments which perform services on ICAA’s or MFAH’s behalf. As an example, ICAA may share your personally identifiable information with the MFAH Development Office if you contact ICAA to process or make an online or on-site donation, see “Making a Donation or Purchase of Materials” above.
The ICAA and the MFAH may hire third-party vendors to facilitate response to the needs of Website users and to protect the copyrights to the materials housed in the Digital Archive. The ICAA and MFAH may also hire third-party vendor to provide services including, but not limited to, data storage, host websites, assist in marketing and communications, analyze the efficiency and preferences of the Website and Digital Archive for users, and conduct audits. ICAA and MFAH’s vendors shall only be permitted to receive the information which is absolutely necessary to provide their respective services. The ICAA and MFAH require each third-party vendor to maintain the confidentiality and security of all information they are provided, consistent with ICAA and MFAH’s obligations under the law and this policy.
Additionally, the ICAA and the MFAH restrict these vendors from using the information that you had provided in ways unrelated to the ones described herein; in turn, the ICAA and the MFAH must provide you with an opportunity to either opt-in or opt-out of such use, or otherwise to prohibit such unrelated uses.
4. Data Security & Retention
To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, the ICAA has put into place appropriate physical, electronic, and managerial procedures to safeguard and secure the information that is collected online. The ICAA utilizes SSL (Secure Socket Layer) technology, which encrypts the names and addresses of all visitors to and users of the Website.
The Website utilizes “cookies,” which are small data files that are automatically sent to your browser from a Web server and stored on your computer’s hard drive. They do not contain any personally identifiable information about you and are generally used to gather information for analyzing the Website’s activity and traffic. This measure is intended to improve the Website’s content and navigation. You have the option to set your browser so that it does not accept cookies. Most of the Website will function without cookies; however, if you wish to create an ICAA Account, cookies are required.
Location of the Personally Identifiable Information
ICAA and MFAH retain personally identifiable information for as long as necessary to provide the essential purposes of the Website, Digital Archive, and Content, such as complying with legal obligations, resolving disputes, and enforcing ICAA or MFAH agreements. Because these needs can vary for different types of information in different contexts, actual retention periods vary and are based on criteria such as user expectations or consent; the sensitivity of the data; the availability of automated controls that enable users to delete personally identifiable information; and ICAA or MFAH legal or contractual obligations.
Protecting Your Password
5. Use of the Information; User Preferences
ICAA and MFAH use the non-personally identifiable and personally identifiable information collected through your use of the Website, Digital Archive, and Content for the purposes described in this policy, including:
- Providing, managing, improving, securing, troubleshooting, and maintaining the Website, Digital Archive, and Content.
- Understanding user and ICAA Account holder preferences.
- Providing customer service and responding to inquiries.
- Analyzing of uses of the Website, Digital Archive, and Content to improve services, technologies, and protect intellectual property rights holders.
- Communicating to users information about news, exhibitions, publications, and programs offered by ICAA and MFAH.
In the United States, when you register for an ICAA Account, you will be signed up to receive marketing communications emails which include upcoming exhibitions, publications, and other programs offered by the ICAA and the MFAH.
The ICAA and MFAH respect your preferences as they pertain to the institutional use of personally identifiable information. When you register for an ICAA Account, you will be asked to indicate whether you wish to opt-in to any of the following uses of your personally identifiable information:
- Sending emails to you about upcoming events, new exhibitions, news regarding the ICAA, and other relevant information; and/or
- Sending information to you regarding new or forthcoming publications or newly available material.
If the processing of your personally identifiable information is subject to one or more European Union data protection laws, you have certain rights with respect to that information:
- You can request access to, and recertification or erasure of, your personally identifiable information;
- If any automated processing of your personally identifiable information is based on your consent or a contract with you, you have a right to transfer or receive a copy of your personally identifiable information in a usable and portable format;
- If the processing of your personally identifiable information is based on your consent, you may withdraw consent at any time for future processing;
- You may object to, or obtain a restriction of, the processing of your personally identifiable information under certain circumstances; and
- For residents of France, you may send us specific instructions regarding the use of your personally identifiable information after your death.
If you wish to opt-out of one or more of the above uses, or make any of the above requests, please direct your correspondence or request to the following address, including your name, email account, and postal address to the address, indicating from which of the foregoing uses you wish to opt-out or which requests regarding the processing of your personally identifiable information you would like to make:
International Center for the Arts of the Americas
The Museum of Fine Arts, Houston
5100 Montrose Blvd., Houston, Texas 77006
Phone: 713-353-1528; email: firstname.lastname@example.org
Under European Union data protection laws, you may have a right to lodge a complaint with a supervisory authority, but we encourage you to first contact us with any questions or concerns. Please be aware that some of the rights stated above may not apply to you in some or all instances, including where processing your personally identifiable information is subject to the exercise of a legal defense or claim.
6. Accessing and Updating Your Information
The ICAA and MFAH strive to maintain accurate records for ICAA Account holders. If you would like to review, revise, or update personally identifiable information you provided to ICAA or MFAH, please send a request by email to the address set forth in Section V, above. To protect your privacy and security, the ICAA will take reasonable steps to verify your identity before granting access or making corrections to information maintained by the institution.
In the event you would like to delete your ICAA Account and exercise your right to have the personally identifiable information you provided to ICAA or MFAH deleted, please send a request by email to the address set forth in Section V above.
Contacting the ICAA